MISSION AND PURPOSE
The mission of the Office of the City Clerk, as mandated by New Jersey State law and local ordinance, is to provide complete administrative support to the Municipal Council, including budget and legislative research, maintenance and access of official city records, and performance of other administrative functions such as certain licensing requirements. The Office of the City Clerk also is responsible for the conduct of municipal elections and carries out the ministerial and statutory requirements for primary and general elections.
The Office of the City Clerk includes the following divisions:
- Administrative Services, which prepares the agenda and all support documents required to conduct
the public meetings and/or conferences of the Municipal Council; records and maintains an audio
record of all public meetings of the Municipal Council; provides public notice of all the meetings of
the Municipal Council; and compiles the minutes for the Municipal Council public meetings and
- Archives and Records Management Center (ARMC),which is the central depository for archival,
historical, permanent, and inactive city records. Its dedicated staff of four have been aggressively
organizing a citywide records management program designed to provide high-quality, cost-effective
storage,retrieval, and servicing of city records for all city departments.
- Legislative Services, which is responsible for researching and drafting legislation; reviewing
proposed legislation submitted to the Municipal Council by the administration examining and reviewing
the annual city budget and budget hearing process for the Municipal Council; preparing all
correspondence related to the meetings of the Municipal Council and providing staff support for
Municipal Council committees and research for issues of national and statewide concern for the council.
- License Bureau, which issues licenses for marriage and/or to establish domestic partnerships; for
bingo games and raffles; certifies that taxi cabs and livery services are in compliance with current
regulations; maintains a registry of real property within the city; processes applications for constable
appointments, registers new voters, and is responsible of the distribution and sales of Ward and
- Open Public Records Act (OPRA) Office, which was formed by new legislation in July 2002 to
facilitate access to statutorily defined public records for members of the general public in a timely,
accurate, efficient, and courteous manner. The OPRA Office has a dedicated staff consisting of four employees responsible for processing OPRA requests and serves as a liaison between members
of the public and all city departments as it relates to OPRA requests.
- Records Management, which maintains and manages all official city documents for the most current
three years; certifies and distributes adopted ordinances and resolutions; oversees and executes
municipal contracts; and codifies, binds, and distributes the city's ordinances.